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Janitorial Services Contract
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DESCRIPTION: Post Procurement Summary-IFB 2022-014 Three (3) Year Janitorial Services Contract
AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
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Authorize the Chief Executive Officer to approve a three (3) year Janitorial Service contract in the amount of $2,018,772.00, with an annual amount of $672,924.00 to August Building Maintenance.
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ISSUE/BACKGROUND:
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In November of 2021, the entity performing janitorial services issued a Notice of Termination of Services. Staff immediately put emergency measures in place to provide services, however, these measures were the bare minimum and were not sustainable for the long term. Additionally, the newest variant of COVID-19 presented an additional risk to the agency that needed to be mitigated.
In January 2022 the Board authorized staff to proceed with approving a short-term contract in the not to exceed amount of $200,000 for a period of four months. Staff proposed a two-step solution to hiring a janitorial service contractor.
Step 1
* Publicly procuring a vendor for a limited duration, four months with the option to extend the contract monthly if needed. The extension would be needed if Step 2 cannot be completed in this time frame. This step has been initiated.
Step 2
* Publicly procuring a vendor for a three to five-year duration. The timeline of procurement from advertising to board approval typically takes four months.
In March 2022 the Board approved the contract in the amount of $270,000 with the current vendor August Building Maintenance (ABM) as a result of IFB 2022-005. Staff returned to the Board with this item because all the bids were higher than the prior authorization of $200,000. This contract was set to expire on September 1, 2022.
At the August 2022 meeting, the Board approved a change order in the amount of $180,000 to ABM to extend servic...
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