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Janitorial Contract Extension
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DESCRIPTION: To extend the month-to-month janitorial services with ABM
AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to approve a change order in the amount of $350,000 for janitorial services up to 7 months, if needed to August Building Maintenance (ABM).
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ISSUE/BACKGROUND:
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In November 2021, the entity responsible for janitorial services issued a termination notice. Subsequently, in March 2022, the board approved a contract with the current vendor, August Building Maintenance, totaling $270,000, following IFB 2022-005. This contract was initially set to conclude in September 2022.
During the board meeting on August 22nd, a change order of $180,000 to ABM was approved to extend services for an additional three months, providing staff with extra time to finalize the public procurement process.
In October 2022, another change order of $90,000 was issued by staff to allow for an additional month to complete the necessary analysis, leading to the bid recommendation for board approval.
At the November 2022 board meeting, RTA Staff presented a solicitation for janitorial services, identified as IFB 2022-014. A vendor recommendation (Board Item 22-162) was made, but a protest ensued, leading to the determination that a new solicitation was required.
Subsequently, a further change order, designated as Board Item 23-042, was sanctioned for a $350,000 contract extension. This extension aimed to finalize the procurement cycle necessary for contracting a long-term vendor.
A new solicitation, IFB 2023-012, was published, and bids were received on August 24th, 2023, for a three-year janitorial services contract. The current status involves the solicitation undergoing protest review and ongoing evaluation.
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DISCUSSION:
Due to the recent protest review, the staff is requir...
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