title
August Building Maintenance (ABM) Janitorial Services Contract Extension
end
DESCRIPTION: Change Order to extend short term contract for janitorial services.
AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to execute a Change Order that will extend the janitorial service contract for an extra seven (7) months for a not to exceed amount of $350,000.00.
end
ISSUE/BACKGROUND:
body
August Building Maintenance (ABM) was publicly procured as an emergency procurement because the previous vendor performing these services issued a Notice of Termination of Services in November of 2021. The ABM Contract began May 10, 2022 and expired March 2023. The temporary contract will be from April 2023 to October 2023.
RTA staff developed a solicitation for a permanent janitorial service vendor, Information for Bid (IFB) 2022-014, and at the November 2022 Board meeting recommended August Building Maintenance (ABM) (Board Item #22-162). A protest of award was issued regarding the intent to award IFB 2022-014 to a responsive/responsible bidder. All bids were challenged and thrown out in December 2022. As a result of the protest, the current janitorial services have been month to month.
end
DISCUSSION:
This ABM (Vendor No. 657150) change order is to extend the temporary janitorial services contractor/vendor by seven (7) months to make sure there isn't any gap in janitorial services. The approval of this change order will bring services current, until a permanent vendor is procured. Staff is proposing a two-step solution to hiring a janitorial service contractor.
Step 1
Extending ABM's contract for seven (7) additional months. The seven (7) month extension is needed to complete the procurement cycle needed to contract with a long-term vendor. The procurement cycle from Bid Solicitation to Notice to Proceed typically takes 120 ...
Click here for full text