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RTA Work Policies New and Amended
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DESCRIPTION: RTA Work Policies both New and Amended |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to revise existing agency-wide policies and create new ones to provide more uniform guidance.
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ISSUE/BACKGROUND:
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Prior to the transition, the Board authorized several work policies that provided guidelines and procedures for agency-wide operations. The RTA has continued to revise and create such policies to ensure that they are consistent with best practices and comply with legal requirements.
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DISCUSSION:
In August of 2021, the Board of Commissioners passed HC49 Creation of Policy, which describes the procedures for adopting and revising work policies. Section 2.0 of that policy mandates a uniform format for all policies and any policy revision that modifies the policy's intent or applicability must be approved by the Board under Section 2.3.2. The following policy changes are suggested:
1. HC35 - Compensation Policy - Revised to include emergency pay benefits for essential and reserve RTA employees (both exempt and non-exempt) when required to work during emergencies. Also established recordkeeping requirements for emergency pay. If a conflict occurs between this policy and a Collective Bargaining Agreement (CBA), this CBA will prevail.
2. GEN10 - Public Records Request Policy - This policy establishes guidelines for responding to the most common types of requests received by the RTA for public records. It is designed to follow Louisiana’s Public Records Law 44:1 et seq and all existing laws about the disclosure of public records.
3. SAF3 - Safety Management Policy - Revised to outline shared cross-departmental responsibility for Safety Management Systems (SMS) as required by FTA and the State Safety Oversight Agency (SSO), the Louisiana Department of Transportation and Development (LADOTD), specifically in areas of Safety Risk Management and Safety Assurance. Clearly defines how each Department will assist with supporting the Agency’s SMS.
4. SAF5 - Safety Committee Structure Policy - Revised in response to recent internal and external safety audits as well as new regulatory requirements for Safety Committees and Public Transportation Agency Safety Plans (PTASP) because of the Bipartisan Infrastructure Law (BIL). Supports existing oversight of safety by the Chief Safety Officer (CSO) and other RTA executives with two new committees with specific safety responsibilities and accountabilities that includes a new committee with equal voting membership for front-line labor and management with key responsibility for annual review and approval of the Agency Safety Plan (ASP) required by the FTA.
FINANCIAL IMPACT:
Adoption of these new and amended policies will have no direct impact on RTA's expenditures or revenues.
NEXT STEPS:
Upon the Board of Commissioner’s approval, staff will promulgate these new and amended policies.
ATTACHMENTS:
1. RTA Compensation Policy (HC35)
2. Public Records Request Policy (GEN10)
3. Safety Management Policy (SAF3)
4. Safety Committee Structure Policy (SAF5)
Prepared By: Craig Toomey
Title: Director of Emergency Management
Reviewed By: Michael J. Smith
Title: Chief Safety and Emergency Management Officer
Reviewed By: Darwyn Anderson
Title: Chief Human Resources Officer
6/3/2022
Alex Wiggins Date
Chief Executive Officer