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Janitorial Services Pilot CEA-EDS
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DESCRIPTION: Authorize a CEA for Janitorial Services. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to enter into an CEA agreement with Employment Development Services (EDS) services, for an annual value not exceeding $555,321.16.
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ISSUE/BACKGROUND:
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The agency currently operates on a month-to-month agreement with a janitorial cleaning service for its three main facilities: Canal, New Orleans East, and Carrollton. This arrangement has been in place for some time after repeated solicitation attempts. However, the agency now has the opportunity to establish a pilot program through EDS, a state-use program that creates employment opportunities for Louisiana workers with disabilities enrolled in Community Rehabilitation Programs (CRPs).
EDS, Louisiana’s Central Non-Profit Agency (CNA), is designated by the State Use Council to represent all certified work centers in the state. This non-profit organization is dedicated to providing employment for individuals with disabilities through the State Use Programs, which hire these citizens to deliver high-quality services. The agency collaborates with other certified work centers within state regions to provide these services.
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DISCUSSION:
The agency currently is looking to enter into a pilot CEA agreement with EDS for janitorial services a one-year pilot program for its facilities, including Canal, New Orleans East, and Carrollton. Partnering with EDS will enable the agency to secure these essential services while creating opportunities for workers with disabilities or other challenges. This approach allows the agency to invest in services that benefit the agency. EDS, while not performing the work directly, serves as an agent for a disclosed principal and designates the appropriate work center for the project.
As EDS is part of the Louisiana State Use Program, there is no need for bid purchasing for state and local agencies under state laws (R.S 39:1594; R.S 39:1604.4 and R.S 38:2261). The agency is looking to enter into a one-year pilot CEA agreement with EDS for janitorial services, covering cleaning, materials, and supplies for RTA facilities. The agreement would start in January 2025 and extend through December 2026.
FINANCIAL IMPACT:
Funding for these services will be provided through local accounts 01-2843-7621-124 an annual estimate of $555,321.16.
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Facility |
Monthly Cost |
Annual |
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Canal |
$ 28,453.03 |
$ 341,436.36 |
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Carrolton |
$ 2,882.00 |
$ 34,584.00 |
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New Orleans East |
$ 12,645.90 |
$ 151,750.80 |
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Additional Services (windows) |
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$ 5,800.00 |
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Additional Service (If needed) |
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$ 21,750.00 |
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Total |
$ 43,980.93 |
$ 555,321.16 |
NEXT STEPS:
Once approved staff will issue the purchase order, finalize agreements and CEA, and begin transitioning to the new janitorial services.
ATTACHMENTS:
1. Resolution
2. EDS CEA Agreement and scope
Prepared By: Ryan Moser
Title: Chief of Asset Management
Reviewed By: Gizelle Banks
Title: Chief Executive Officer
11/5/2024
Lona Edwards Hankins Date
Chief Executive Officer