title
Janitorial Services Contract-KSM
end
|
DESCRIPTION: Post PROCUREMENT SUMMARY-IFB 2023-012 Three (3) Year Janitorial Services Contract |
AGENDA NO: Click or tap here to enter text. |
|
ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to approve a three (3) year Janitorial Service contract in the amount $1,051,206.12, an annual amount of $350,402.04.
end
ISSUE/BACKGROUND:
body
A vendor was publicly procured as an emergency procurement because the previous vendor performing these services issued a Notice of Termination of Services in November of 2021.
RTA staff developed a solicitation for a permanent janitorial service vendor, Information for Bid (IFB) 2022-014, and at the November 2022 Board meeting recommended a successful vendor (Board Item #22-162). A protest of the award was issued regarding the intent to award IFB 2022-014 to a responsive/responsible bidder. All bids were challenged and thrown out in December 2022. As a result of the protest, the current janitorial services have been month to month.
After publicly advertising IFB 2023-012, all bids received on August 24, 2023, for a three (3) year janitorial services contract, bids were lower than the independent cost estimate (ICE).
There was a 100% small business goal established for this solicitation.
end
DISCUSSION:
RTA Procurement Department recommends this bid be awarded to the lowest responsive/responsible bidder KSM Janitorial & Cleaning Service, LLC. which includes a base bid of RTA Facilities ($29,200.17 monthly), with an annual sum of $350,402.04.
FINANCIAL IMPACT:
This contract will be charged to the accounts established for Custodial Services for the facilities based on the cost for each location. Custodial services are part of the annual budget, and the accounts are the following, 1284399.7621.12789.
NEXT STEPS:
Upon RTA Board approval, staff will work with the CEO to execute a janitorial service contract to KSM Janitorial & Cleaning Service, LLC. in the amount of $1,051,206.12.
ATTACHMENTS:
1. Board Resolution
2. Procurement Summary
3. Administrative Review Form
Prepared By: John DiLosa, Jr.
Title: Director of Facilities
Reviewed By: Ryan Moser
Title: Interim Chief Asset Management Officer
Reviewed By: Gizelle Johnson Banks
Title: Chief Financial Officer
10/13/2023
Lona Edwards Hankins Date
Chief Executive Officer