title
Boardroom and Conference Room Use Policy (GEN5)
end
|
DESCRIPTION: To establish expectations for the use and maintenance of the second-floor board/conference rooms at the Canal Street Facility. |
AGENDA NO: Click or tap here to enter text. |
|
ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
To authorize the execution and dissemination of a board policy GEN5.
end
ISSUE/BACKGROUND:
body
It is advantageous to have procedures and policies in place that support the RTA's objectives and mission. The board has demonstrated this effort with the adoption of multiple policies in the last three years. While there are policies that address the managing of agency assets like vehicles, and computers, there are no formal guidelines that specify how the board/conference room should be used, maintained, or managed. This policy sets out to provide precise instructions for addressing this issue.
end
DISCUSSION:
This policy outlines scheduling, who gets priority use of the board room, and the fundamental guidelines for using these areas, which are based on standard office processes and best practices. The policy also names the Board Office as the accountable entity for enforcing the policy's criteria.
FINANCIAL IMPACT:
The agency will not experience any financial consequences from formalizing this process. It will facilitate the more effective use of an agency resource and aid in the clarification of roles.
NEXT STEPS:
The next step will be the issuing of the policy agency-wide.
ATTACHMENTS:
1. Resolution
2. Policy GEN5
Prepared By: Yolanda Rodriguez
Title: Director, Office of Board Affairs
Reviewed By: Click or tap here to enter text.
Title: Click or tap here to enter text.
Click or tap to enter a date.
Mark Raymond, Jr. Date
Chairman
RTA Board of Commissioners