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Canon Printer Support Contract Renewal
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DESCRIPTION: Installation of new, update to uniflow print management, four-year support, and previous purchase order gaps
AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
To authorize the Chief Executive Officer to award a contract in the amount of $292,712 to Canon Solutions America for updating the current printer fleet, updating the Uniflow print management server, and additional devices at Carrollton and the Money Counting Room and to settle unpaid invoices that are due to Canon.
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ISSUE/BACKGROUND:
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The ensure continued high printer service at all facilities RTA seeks to update the current printer fleet, update the management server, and add Carrollton and the Money Counting Room to the Canon support services.
The contract renewal will update all of the RTA's devices with the latest in Canon's award-winning device line-up and renew the Uniflow software which ensures a secure and efficient print environment.
The previous contract was based on targeted, average monthly use which RTA struggled to stay within bounds. RTA requests additional funds to pay for the open invoices to cover the contract overage balance amounts.
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DISCUSSION:
The renewal takes advantage of the current contract terms and conditions for the continuity of extremely reliable service. The contract continuation upgrades the RTA printer fleet and software, adds two locations, upgrades the uniflow print management server, and adjusts to an increased average monthly use rate.
Contract includes:
48-month renewal
18 devices (1 new at Carrollton, 1 new at money count room)
2 Uniflow Licenses
4 Year Software Support
Toner Inclusive Service Included in Lease
100,000 BW Impressions, Overages .00741
28,000 Color Impressions, Overages .0401
48-month FMV lease @ $5369.00 per Month
$5369 x 48 = $257,712.00
The current c...
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