title
FY2021 Low-No Emissions Bus Program
end
DESCRIPTION: Reauthorize execution of a contract with Low-No Emissions bus vendor for buses and associated charging infrastructure at a revised contract price
AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
Reauthorize the Chief Executive Officer to execute a contract with New Flyer of America for the purchase of three low-no emissions buses and construction of associated charging infrastructure for an amount not to exceed $6.4M.
end
ISSUE/BACKGROUND:
body
The FY2021 Low-No Emissions Grant was approved in the summer of 2021 and coauthored by New Flyer, the bus manufacturer, as allowed by FTA for this grant program. The federal grant amount is $5.15M and was awarded in September, 2024. The Performance End Date of the grant is March 30, 2026. The contract pricing previously authorized by the Board (Resolution No. 23-025 on April 25th, 2023) was for $5.7M for three (3) 40' electric buses and the necessary charging infrastructure. No contract has been executed to date.
The June 2024 revised pricing, which is for the same number of buses and associated infrastructure, increased the overall cost by $620K. Staff is budgeting an additional $1.0M for this project to cover this $620K cost increase and $380K for project contingency (6% of the overall project cost).
end
DISCUSSION:
Pricing with the vendor cannot be locked in until a purchase order is issued. The FTA released the grant funds associated with the No Emissions Bus Pilot (Low-No 2021) in September, 2024. Furthermore, the transition in the RTA's financial system impacted staff's ability to set up new capital projects and associated purchase orders. Delays in the release of funds contributed to increased costs due to supply chain and inflation related issues.
As issuance of a purchase order will lock in pricing, staff does not anticipate any cost overr...
Click here for full text