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Change Order for Fuel Card Services
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DESCRIPTION: To execute a change order for fuel card services until the agency can transition over to the state contract. |
AGENDA NO: Click or tap here to enter text. FILE ID: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
To authorize the Chief Executive Officer to issue a contract modification with Retif Oil & Fuel, LLC for the continued use of fuel card services.
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ISSUE/BACKGROUND:
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Previously issued RFP-22-019 was unresponsive. The agency is switching over to the Louisiana State fuel card program. However, it is necessary to keep the current month-month fuel card program funded to ensure a smooth transition.
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DISCUSSION:
This contract modification will extend our existing month-to-month fuel card contract, which is essential for fueling our paratransit and non-revenue vehicles. The purpose is to maintain uninterrupted fueling services until we can successfully transition to the Louisiana state fuel contract. The agency’s goal for the transition is by the end of July 2023.
FINANCIAL IMPACT:
The fuel contract is locally funded, with the change order modification of $162,000 it will bring the total contract value to $3,518,980 for the total life of the contract.
NEXT STEPS:
Upon approval, staff will issue a change order modification to the purchase order.
ATTACHMENTS:
1. Resolution
2. Procurement routing
Prepared By: Jacques Robichaux
Title: Director of Bus Maintenance
Reviewed By: Ryan Moser
Title: Interim Chief of Asset Management
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
6/1/2023
Lona Edwards Hankins Date
Chief Executive Officer