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Proprietary Bus Parts
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DESCRIPTION: Sole Source Request for Proprietary Bus Parts from New Flyer AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
To authorize the Interim Chief Executive Officer to approve a sole-source request for the purchase of Proprietary Bus Parts in the amount not to exceed $1,400,000.00 for a two year term.
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ISSUE/BACKGROUND:
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New Flyer Industries is the support team for the New Flyer, a leading manufacturer of transit vehicles in North America. As such, many parts required for proper maintenance and repair are proprietary and only available directly from the manufacturer. Maintaining a continuous supply of OEM parts is critical to ensuring fleet reliability, safety, and compliance with warranty and performance standards.
In 2023, the RTA board, through resolution 23-059, approved $1.2 million to procure proprietary bus parts from New Flyer Industries for a two-year term. In 2025, the Board approved resolution 25-056 in the amount of $700,000.00 to continue the purchase of proprietary parts.
Maintaining an uninterrupted supply of OEM replacement parts is essential to ensuring fleet reliability, passenger safety, regulatory compliance, and adherence to manufacturer performance standards and warranty requirements.
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DISCUSSION:
Staff is seeking authorization to procure bus parts from New Flyer Industries for a two-year term in an amount not to exceed $1,400,000.00. The increase over the original annual expenditure reflects both actual fleet maintenance needs and the impact of approximately 25% inflationary cost increases that occurred due to tariffs and other market factors that have caused price increases.
Inventory levels are managed on a part-by-part basis and are determined by consumption rates and operational requirements. Demand projections for the upcoming two-year period are based on historical purc...
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