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Amend Contract for Transit Shelter Advertising and Maintenance
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DESCRIPTION: Request Board authorization to amend contract to Vector Media, LLC for transit shelter advertising and maintenance
AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to amend a contract with Vector Media, LLC, formerly Laurel New Orleans, LLC, to extend term seven months and thereafter month-to-month and complete shelter repairs downtown in an amount not to exceed $250,000 using fees owed to RTA from advertising revenue.
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ISSUE/BACKGROUND:
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The use of advertising to build and/or maintain shelters, kiosks and public information stations is a common industry practice. In order to accelerate the installation of shelters primarily at bus stops throughout the RTA system, RTA procured and contracted with Laurel New Orleans, LLC in 2008 to install and maintain 100 shelters whose costs would be offset with advertising revenue on shelters in permitted locations for an initial term of ten (10) years. That contract was amended four times during that time as approved by the Board of Commissioners in Resolutions 09-047, 10-051, 13-031, and 18-070. These amendments significantly expanded the number of shelters for installation using additional funds from RTA and including a mix of shelters for both advertising and non-advertising. Change order #3 specifically extended the contract extension date to August 24, 2024 and updated the contract provision for maintenance (Section 9: Maintenance) to clarify its application to include "cleaning, repairing or replacement of any parts on all shelters". During this time Laurel New Orleans, LLC was acquired by Vector Media, LLC which assumed the contract. Vector Media, LLC also has a separate contract with RTA for advertising on shelters, bus and streetcar vehicles which is also reached the end of its...
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