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Resolution to Adopt Records Policy (GEN 6)
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DESCRIPTION: This request is for the implementation of a new policy that outlines the protocols for handling agency documents. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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This is a request to authorize the Chief Executive Officer to implement the agency’s Records Policy (GEN 6).
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ISSUE/BACKGROUND:
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The purpose of this policy is to set forth the manner in which the RTA complies with state public records laws. This policy makes clear that each department of the RTA is responsible for the preservation and maintenance of its public records.
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DISCUSSION:
Unless otherwise required by law, all persons and public bodies having custody or control of any public record shall exercise diligence and care in preserving the public record. This policy sets forth the method by which the RTA shall preserve and destroy records in accordance with Louisiana Revised Statute § 44:1, et seq.
FINANCIAL IMPACT:
Adoption of the Records Policy has no direct impact on RTA’s expenditures and revenues.
NEXT STEPS:
The Records Policy shall become effective immediately upon approval by the Board of Commissioners.
ATTACHMENTS:
1. Resolution-Records Policy
2. Records Policy
Prepared By: Tracy L. Tyler
Title: Chief Legal Officer
Reviewed By: N/A
10/31/2025
Lona Edwards Hankins Date
Chief Executive Officer