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Oracle ERP Cloud Implementation
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DESCRIPTION: Authorization to procure Oracle Cloud ERP & Implementation
AGENDA NO: 23-045
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to negotiate and approve a change order for the contract with Mythics, Inc., which utilizes an existing contract and procurement with the State of Louisiana. The amount and duration of the implementation extended to September 2023 and requires a change order not to exceed $1,700,687.12.
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ISSUE/BACKGROUND:
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Mythics, Inc., was procured as a State Contract vendor via State contract 4400022095, Oracle Products and Services, is in accordance with the OMNIA Partners, Public Sector Master Agreement Number 180233-002 by and between Maricopa County, AZ and Mythics, Inc.
At the May 2022 Board meeting, RTA staff recommended the Board enter into agreement with Mythics, Inc. to implement Oracle ERP Cloud (Board Item #22-070). The award was provided, and contract signed on 5/31/2022. The original project timeline foresaw contract expiration by April 2023 for an amount of $4,188,076.00.
Furthermore, RTA had in place multiple software across departments providing the same or similar functions. Some of this software, such as JD Edwards, provide essential accounting functions that was over 30 years old. Other software tools are much more modern but have not been able to integrate with the financial system resulting in significant duplication of effort and manual data entry. This project allows departments the ability evaluate their tools and either eliminate or integrate into the Oracle Cloud platform; however, Oracle Cloud is not a standard off-the-shelf product. Rather, it is a highly customizable kit-of-parts which requires a lot of collaboration between RTA staff and consultants to deliver the much-needed product and transformations.
The original scope had to make several assum...
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