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Sole Source Request To Purchase Proprietary Bus Parts from New Flyer
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DESCRIPTION: Sole Source Request for Proprietary Bus Parts from New Flyer |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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To authorize the Chief Executive Officer to approve a sole source request for the purchase of Proprietary Bus Parts in the amount not to exceed $700,000.00.
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ISSUE/BACKGROUND:
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New Flyer Industries Parts is the aftermarket support team for the New Flyer Industries, a leading manufacturer of transit vehicles in North America. As such, many parts required for proper maintenance and repair are proprietary and only available directly from the manufacturer. Maintaining a continuous supply of OEM parts is critical to ensuring fleet reliability, safety, and compliance with warranty and performance standards.
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DISCUSSION:
The existing purchase order expired in July 2025. If this sole source request is not granted, funding will be unavailable to purchase the parts required for repairs and to keep the fleet in service.
FINANCIAL IMPACT:
The funding for this project is made available through local account code 01-0000-00-1301-000-00-00-00000-00000 in the amount not to exceed $700,000.00
NEXT STEPS:
Upon approval, the current purchase order will be funded and Award a contract to New Flyer
ATTACHMENTS:
1. Resolution
2. Change Order Routing Sheet
3. ICE - Proprietary Bus Parts
4. New Flyer - Proprietary Bus Parts Letter
5. Purchase Order - RTAP_00129 - New Flyer - Proprietary Bus Parts
Prepared By: Angela Doherty
Title: Manager of Inventory Control
Reviewed By: Ryan Moser
Title: Chief Asset Management Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
9/19/2025
Lona Edwards Hankins Date
Chief Executive Officer