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FY 2024 ADP Annual Services
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DESCRIPTION: Authorization for the renewal agreement for ADP timekeeping and payroll services
AGENDA NO: Click or tap here to enter text.
ACTION REQUEST:
? Approval ? Review Comment ? Information Only ? Other
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to renew ADP timekeeping and payroll services. The request is not to exceed the amount of $351,509.56.
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ISSUE/BACKGROUND:
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RTA uses ADP as the primary payroll/timekeeping and benefits system. ADP doesn't have binding contracts. Instead, ADP has standard price agreements that RTA signed when first onboarding in 2019 and 2020.
In May 2019, RTA entered into an agreement with ADP for executive payroll which entailed 70 personnel in Workforce Now and W2/1099s, 72 in Talent Management, and 2 in Payroll Solutions for a total annual cost of $10,943.80.
After the transfer of Operations and Transportation Departments from TransDev Services to RTA, RTA expanded the ADP services in March 2020 to include all RTA personnel to ADP Workforce Now (800) with 13 InTouch Bar-code Time Clock subscriptions. The agreement was amended to include the remaining operations staff that had transitioned from Transdev to RTA direct employ. This amendment included the incorporation of a Time and Attendance solution for hourly and union staff. The added costs plus implementation brought the new total to $79,080.00.
A review of the 2020 agreement and current annual costs finds an increase in costs for services to ADP. Since its inception, employee counts per service have increased from 800 to 836. Each service provided by ADP is per employee. The increase in employee count plus service costs results in higher annual costs for RTA. Additionally, the Oracle Implementation Project added the integration of ADP with Oracle via the Oracle / ADP Bridge.
A request for a change order to replenish ADP funds was not conducted in 2023 resulting in the 2022 PO f...
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