title
Purchase of Handheld Radios
end
|
DESCRIPTION: Award Purchase Order to Motorola Solutions |
AGENDA NO: Click or tap here to enter text. |
|
ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
To authorize the Chief Executive Officer to award a purchase order to Motorola Solutions for the acquisition of 30 handheld radios and charging accessories an amount not exceeding $179,687.53.
end
ISSUE/BACKGROUND:
body
The handheld radios currently in use by our team have been in service for several years and are no longer meeting the required operational standards. As these radios have reached the end of their useful life, they are increasingly prone to malfunctions, limited functionality, and lack critical features that are essential for our operations. Continuing to rely on these outdated devices poses risks to communication effectiveness, safety, and overall operational efficiency. Considering these concerns, it is imperative to upgrade our communication equipment to maintain seamless operations and ensure safety across our teams.
In 2022, the agency conducted an inventory of all handheld radios and started working on a replacement plan for our XTS radios that had reached its end of life. The agency, over the last few years, has been replacing these end-of-life handheld radios.
end
DISCUSSION:
Motorola Solutions is a registered vendor under the state contract (state contract #4400030771), which means the agency would be utilizing a procurement that has been conducted by the state, offering significant cost savings and ensure compliance with state procurement requirements.
FINANCIAL IMPACT:
Funding for this purchase order will be provided through local account code 01-2943-99-8690-011-00-00-00000-00000 in an amount not exceeding $179,687.53.
NEXT STEPS:
Upon RTA Board approval, staff will issue a purchase order to Motorola Solutions and initiate the purchase of the handheld radios.
ATTACHMENTS:
1. Board Resolution
2. RTA State Contract Procurement Routing Sheet
3. ICE Form
4. Scope of Work
5. Quote from Motorola Solutions
6. State Contract
Prepared By: Elliot Amsbaugh
Title: Fleet Technology Manager
Reviewed By: Ryan Moser
Title: Chief Asset Management Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
5/2/2025
Lona Edwards Hankins Date
Chief Executive Officer