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Amendment to RTA Work Policy SAF-5 Safety Committee Structure
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DESCRIPTION: Authorization to Adopt RTA Work Policy As Amended (SAF-5 Safety Committee Structure) |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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To authorize the Chief Executive Officer to implement an amended Safety Committee Structure Policy SAF5, which provides specifics on how the RTA manages all Safety Committees as required by the RTA’s approved Agency Safety Plan (ASP).
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ISSUE/BACKGROUND:
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The RTA submits these changes to SAF-5 to streamline and improve the process by which Safety Committees and Subcommittees are staffed and operationalized. The RTA currently has a functional SMS Steering Committee as required by the RTA’s ASP. However, improvements to the staffing and management of the RTA’s SMS Subcommittees are needed.
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DISCUSSION:
The following summary of changes have been made to SAF-5 for the Board’s consideration:
• Changed the title of Chief Safety and Emergency Management Officer to Chief Safety, Security, and Emergency Management Officer.
• Added flexibility to subcommittee membership titles to allow for greater job title flexibility within the organization.
• Replaced Departmental Safety Committees with SMS Subcommittees, namely Fire-Life Safety, Configuration Management, and Safety and Security Certification Review.
• Referenced a Management of Change Procedure instead of a specific section of the ASP, as this procedure now exists.
• Reworded the responsibilities of the Chief Safety, Security, and Emergency Management Officer (CSSEM) when responding to hazards/risks briefed by the SMS Subcommittees and addressing hazards reported by Department Heads outside these committees.
• Added a Configuration Management Committee, as detailed in the Management of Change procedure, that will communicate hazards identified with organizational changes.
• A Safety, Security, and/or Emergency Management Director will now chair each SMS Subcommittee, ensuring direct communication and accountability between the Subcommittee and the SMS Steering Committee chaired by the Chief Safety, Security, and Emergency Management Officer.
• The membership of the Labor Management Safety Committee (LMSC) has been adjusted to enhance flexibility.
• Elections for the LMSC will now occur within the first quarter of every odd year, instead of specifying January.
• Duties and responsibilities for the LMSC have been expanded to assist in setting targets for eight safety risk reduction measures (as reported to FTA via the National Transit Database) and to support compliance monitoring, data reporting, and analysis requirements for RTA.
• Removal of Operations Rulebook Committee: This has been restructured as a workgroup/team that is not part of RTA’s safety committee hierarchy.
• Updated References: All references in the document have been updated.
FINANCIAL IMPACT:
None.
NEXT STEPS:
Upon review and approval, the Chief Safety, Security, and Emergency Management Officer will ensure this update is promulgated on the RTA’s Intranet, ADP Policy Portal, and provide a copy to the LADOTD State Safety Oversight Office.
ATTACHMENTS:
1) SAF-5 Safety Committee Structure - Clean Version
2) SAF-5 Safety Committee Structure - Tracked Changes
3) Resolution
Prepared By: Craig Toomey
Title: Senior Director of Emergency Management
Reviewed By: Michael J. Smith
Title: Chief Safety, Security, and Emergency Management Officer
Reviewed By: Gizelle Banks
Title: Chief Finance Officer
1/5/2024
Lona Edwards Hankins Date
Chief Executive Officer