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Cintas Uniform Service Contract
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DESCRIPTION: Cintas uniform, mat, and shop towel service. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
To authorize the Chief Executive Officer to execute a 4-year contract with Cintas for uniform, floor mat, and shop towel services in the amount of $757,291.79.
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ISSUE/BACKGROUND:
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The existing uniform contract with Cintas is approaching its expiration, prompting the agency to initiate the establishment of a new contract. The old contract was approved on resolution 21-049. Originally set up during the transition from Transdev to the RTA, this contract encompasses uniform and cleaning services for IBEW personnel. The agency has an obligation under the current CBA to provide uniform services. Additionally, it includes shop towel and mop head cleaning services for the workshops. The contract also covers the cleaning services for floor mats within the facilities.
As the current contract is set to expire in February of 2024 and faces funding depletion, it's noteworthy that in 2020, the state of Louisiana issued a contract to Cintas, encompassing many of the services currently utilized by our agency. The anticipation is that this new contract will result in cost savings for the agency.
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DISCUSSION:
Cintas Uniform contract is available through the State of Louisiana (state contract number: 4400018930). All pricing is published through list pricing via the LA e-cats website LA eCat (louisiana.gov). The Louisiana State contract will cover all of the current services that Cintas is providing to the agency. It is expected that the agency will see an annual savings of $19,308.70 when comparing last year's usage and pricing to the Louisiana state contract.
The agency is seeing to mirror the Louisiana state contract in terms of length, as well as factoring in budgetary escalations for future years. The Louisiana state contract is set to expire in October of 2027.
FINANCIAL IMPACT:
Funding for this will be made available through local funding account number 1-4300-02-6810-061-01-0000-0000. The total 4-year contract is estimated at $757,291.79. The expected cost is outlined in Table 1.
Table 1
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Cost per year |
2024 |
2025 |
2026 |
2027 |
Total |
|
Canal |
$ 99,602.03 |
$ 103,088.10 |
$ 106,696.18 |
$ 110,430.55 |
$ 419,816.87 |
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Willow |
$ 46,453.15 |
$ 48,079.01 |
$ 49,761.78 |
$ 51,503.44 |
$ 195,797.37 |
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Desire |
$ 33,613.16 |
$ 34,789.62 |
$ 36,007.26 |
$ 37,267.51 |
$ 141,677.55 |
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Escalation/additions |
$ 10,000.00 |
$ 10,350.00 |
$ 10,712.25 |
$ 11,087.18 |
$ 42,149.43 |
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Total |
$ 179,668.34 |
$ 185,956.73 |
$ 192,465.22 |
$ 199,201.50 |
$ 757,291.79 |
NEXT STEPS:
After board approval staff will issue a purchase order and execute the contract with Cintas.
ATTACHMENTS:
1. Resolution
2. State contract
3. Pricing current vs. new
4. State contract routing sheet
Prepared By: Ryan Moser
Title: Chief Asset Management Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
1/23/2024
Lona Edwards Hankins Date
Chief Executive Officer