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Safety On-Call Consultant
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DESCRIPTION: Authorization to award contract to ADS System Safety Consulting, LLC for technical support on an on-call basis in the areas of Safety & Security Certification (SSC), internal Safety Management Systems (SMS) auditing, capital project review, and occupational safety and health compliance. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to award a contract to ADS System Safety Consulting, LLC for on-call technical safety support on-site as outlined in the Request for Proposals (RFP) No. 2021-016. The period of performance is three (3) years. The contract allows for up to three, one-year renewal options.
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ISSUE/BACKGROUND:
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RTA staff have identified a need for assistance in maintaining compliance with several Federal requirements in safety-critical areas. Staff believes adding an on-call, as needed consultant to support current efforts in Safety and Security Certification (SSC), Safety Management Systems (SMS) documentation, internal auditing, technical review of capital projects for system safety purposes, occupational safety and health, and industrial hygiene will serve to further protect the health and well-being of RTA employees and contractors, and ultimately, contribute to a safer transit system for the riding public.
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DISCUSSION:
RTA has a need to establish or maintain compliance with Federal Transit Administration (FTA), Occupational Safety and Health Administration (OSHA) and Louisiana Department of Transportation and Development (LADOTD) requirements related to safety programs and practices. This procurement provides much needed technical assistance with SSC for federally funded capital projects as well as safety and industrial hygiene as it relates to OSHA compliance. RTA will also receive assistance to develop and fully implement SMS in accordance with applicable FTA and LADOTD requirements. Specifically, the consultant would ensure RTA is in compliance with 49 CFR Parts 670, 672, 673 and 674, assist RTA with maintenance and implementation of its Safety and Security Certification Program Plan (SSCPP), and assist with OSHA-required industrial hygiene assessments and other safety assessments and audits. Assuring RTA is compliant in the aforementioned areas will afford it the ability to maintain a safe and healthy work environment for its employees and contractors.
FINANCIAL IMPACT:
The cost for this procurement is estimated to be $300,000.00 ($100,000/year for three years). The actual project cost will depend on number times the consultant will be required. The contract allows for up to three, one-year options each estimated to have the same annual cost of $100,000 if executed.
NEXT STEPS:
Upon RTA Board approval, an award letter will be issued to ADS System Safety Consulting, LLC and a purchase order will be executed. An on-site kick-off meeting will be held with vendor representatives and RTA staff.
ATTACHMENTS:
1. Technical Evaluation Committee RFP 2021-016 Evaluation Summary
2. Administrative Review Form RFP 2021-016
3. Procurement Summary RFP 2021-016
4. On-Call Safety Consultant Solicitation Request Routing Sheet
5. Board Resolution
Prepared By: Michael J. Smith
Title: Chief Safety Officer
Reviewed By: Gizelle Johnson Banks
Title: Chief Financial Officer
Reviewed By: Click or tap here to enter text.
Title: Click or tap here to enter text.
10/22/2021
Alex Wiggins Date
Chief Executive Officer