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Napoleon Facility Rehabilitation Amendment Request to CDW Services Contract (Lead Paint Abatement)
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DESCRIPTION: Requesting Board Authorization to Amend CDW Services contract for Lead-Paint Abatement |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to amend the CDW Services contract for an additional amount of $139,725.50 for lead paint abatement.
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ISSUE/BACKGROUND:
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Upon removal of the existing roof at the Napoleon Facility, it was discovered the top side of the roof trusses contained lead paint. Lead-paint abatement testing revealed the level to be at 4.1% by weight, however, the regulatory limit is 0.5%. Based on the test results abatement was required. CDW Services was directed to proceed to minimize delays to the overall construction schedule.
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DISCUSSION:
CDW Services was directed to move forward with the abatement to minimize delay to the overall construction schedule as the discovery was made after the demolition of the existing roof. The abatement need was only revealed when the original roof came off during construction and well after abatement had occurred on the exposure surfaces of the rafters. On-site, independent environmental testers collected samples throughout the project and once tests came back positive for lead on these newly exposed rafter paint samples, abatement had to be completed before any work could continue. Had RTA stopped work in order process the funding request at that time, the contractor would have been able to issue a delay claim per General Conditions in contract in an amount up $3,200 for daily operations, not including additional costs for re-mobilization for the roofing subcontractor. If work had stopped for 30 days, it would have cost over $75,000; at 60 days, the delay costs would have well exceeded the value of the change order.
FINANCIAL IMPACT:
Including previous change orders, CDW Services' current contract value is $5,217,580.13. The revised contract value is to be $5,357,305.63 after the addition of the combined change order total of $139,725.50. The funds will come from local funds, account code 01-0000-1501-000--00-00-00000-00000.
NEXT STEPS:
Upon Board approval, staff will amend/increase the CDW Services contract to include lead-paint abatement of the roof trusses.
ATTACHMENTS:
1. Resolution
2. Change Order Request Forms
3. ICE and Project Manager Estimate
Prepared By: Christopher Cook, ccook@rtaforward.org
Title: Interim Director of Capital Projects
Reviewed By: Dwight Norton, dnorton@rtaforward.org
Title: Chief Planning & Capital Projects Officer
Reviewed By: Gizelle Johnson Banks
Title: Chief Financial Officer
12/4/2023
Lona Edwards Hankins Date
Chief Executive Officer