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Oracle SaaS Annual Subscription
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DESCRIPTION: Authorization to procure Oracle Cloud ERP SaaS annual subscription |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
Authorizes the Chief Executive Officer to renew an annual subscription of Oracle SaaS software with Mythics, Inc. for an amount not to exceed $721,334.85.
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ISSUE/BACKGROUND:
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In May 2022, RTA signed the contract with Mythics, Inc. for the purchase of Oracle Software as a Service (SaaS) to migrate financial and human capital functions to Oracle. The software conversion project impacted the entire agency. Functionality in each area included user-customizable reporting, workflow for management review and approval. Specific advancements by area were:
Enterprise Resource Planning (ERP)
• Fusion Enterprise Resource Planning
• Fusion Procurement Cloud Service
• Fusion WebCenter Forms Recognition
Human Capital Management (HCM)
• Human Capital Management Base Cloud Service
• Recruiting
• Time and Labor
• Talent Management
• Fusion Learning
Additional Subscription As A Service Subscriptions
• Test Environment
• Digital Assistant Platform
• Priority Support for SaaS - Base Support
• Priority Support for SaaS
RTA seeks 2024 annual Software as a Service subscription fees to enable continued Oracle access and services.
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DISCUSSION:
Contracts using State contract 4400022095, Oracle Products and Services, is in accordance with the OMNIA Partners, Public Sector Master Agreement Number 180233-002 by and between Maricopa County, AZ and Mythics, Inc. The contract is available for use by all State agencies and local government entities, public institutions of higher education, school districts and other governmental entities which are authorized by the State of Louisiana to utilize State contracts.
In April 2023, the Oracle Project was removed from the scope Fusion Supply Chain Execution Cloud Service and Oracle EPM SaaS subscription. The removal from scope resulted in the following:
RTA elected to continue with Ron Turley as the main inventory and maintenance software and integrated purchasing with Oracle - and - RTA purchased OpenGov in April 2023 instead of Oracle’s version (EPM).
The quote and annual cost reflect the adjusted SaaS scope.
Year 1 (2022) (original scoped price) - $392,508.00
Year 2 (2023) (Adjusted scope price) - $341,622.00
Year 3 (2024) - $351,870.66
Year 4 (2025) - $369,464.19
The total cost for the remaining contracted two years is $721,334.85. The 2024 breakdown of costs is $351,870.66 disbursed in four quarterly installments of $87,969.17. The 2025 breakdown would be $369,464.19 disbursed in four quarterly installments of $92,366.05.
RTA seeks to continue the SaaS subscription for the remaining two years with the intent to reevaluate the contract in the coming years based on use and practice requirements.
FINANCIAL IMPACT:
The funding is currently available through 01-0000-00-1517-000-00-00-00000-00000 for a total cost of $721,334.85.
NEXT STEPS:
Upon RTA Board Approval, staff will assign purchase orders.
ATTACHMENTS:
1. RTA Resolution for Oracle SaaS Annual Subscription
2. NORTA-Fusion-New-041423
3. Oracle SaaS APR Approval 3.6.2024
4. Oracle ERP Resolution Approved 2022
Prepared By: Doris O’Sullivan
Title: Project Manager of Information Technology III
Prepared By: Sterlin Stevens
Title: Director of Information Technology
Reviewed By: Dwight Norton
Title: Chief Planning & Capital Projects Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
4/5/2024
Lona Hankins Date
Chief Executive Officer