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Clever Device Maintenance Agreement
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DESCRIPTION: Clever Device hardware and software maintenance agreement |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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To authorize the Chief Executive Officer to award a contract to Clever Devices to establish a maintenance contract for software and hardware systems.
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ISSUE/BACKGROUND:
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Clever Devices is used as our vehicle computer-aided dispatch and automatic vehicle location systems (CAD/AVL). This system was installed back in 2017 on our street cars and buses. The agency has undergone two maintenance contracts with clever devices for hardware maintenance repairs as well as server maintenance. The agency has a need to issue a contract renewal for 2023 in the amount of $272,058.65.
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DISCUSSION:
The CAD/AVL system provides RTA with real-time vehicle data that allows the dispatcher to monitor drivers and passengers on all modes of transportation remotely. In FY 2023, clever systems will be installed on agency ferries as well. Clever provides data related to the agency's on-time performance, as well as passenger counts.
The maintenance agreement will provide the agency with software updates, support for hardware, technical support, GTFS uploads for schedules. The contract will be managed by the Information Technology department.
FINANCIAL IMPACT:
The cost of this contract will be $272,058.65, and funding is available through local funding, account code 1294399.7610.101
NEXT STEPS:
Upon RTA Board approval, staff will assign a purchase order and monitor the contract.
ATTACHMENTS:
1. Board Resolution
2. Clever Device Agreement
3. Procurement Summary
Prepared By: Ryan Moser
Title: Director of Fleet Advancement
Reviewed By: Sterlin Stevens
Title: Director of Information Technology
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
12/21/2022
Lona Hankins Date
Interim Chief Executive Officer