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Change Order Request- Carr, Riggs, & Ingram Contract (RFQ2019-021)
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DESCRIPTION: The purpose of this request is to increase the contract amount for Carr, Riggs & Ingram to cover remaining audit services for the year ending December 31, 2024. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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To authorize the Chief Executive Officer to increase the contract amount by $157,534 for Carr, Riggs & Ingram to cover the audit services for the year ending December 31, 2024. (RFQ2019-021)
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ISSUE/BACKGROUND:
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In January 2020, Carr, Riggs & Ingram was awarded a $710,000 contract for annual audit services over five years, including $623,100 for financial audits and $86,900 for agreed-upon procedures and National Transit Database (NTD) Statewide reporting.
In August 2024, a change order of $75,000 was approved for 2023 audit services.
This request seeks approval for a change order of $157,534 to cover the balance required for the 2024 audit services totaling $175,450. The current purchase order has a remaining balance of $17,926.35.
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DISCUSSION:
This change order request is necessary to fund the completion of the 2024 audit services in the existing contract. The additional funding will ensure compliance with financial reporting requirements, including the Financial Statement Audit, Single Audit, Statewide Agreed-Upon Procedures, and National Transit Database (NTD) Agreed-Upon Procedures.
The total fee proposal of $175,450 is allocated as follows:
• $138,700 - External audit services in accordance with Generally Accepted Auditing Standards (GAAS), Government Auditing Standards, and the Uniform Guidance Single Audit.
• $17,325 - Agreed-Upon procedures as required by the Louisiana Legislative Auditor.
• $19,425 - Agreed-Upon procedures as required by the Federal Transit Administration for the National Transit Database.
FINANCIAL IMPACT:
The total additional cost required for this change order is $157,534, which will be funded through budget account 01-5100-02-7060-171-89-00-00000-00000.
NEXT STEPS:
Upon RTA Board approval, the change order will be processed, and the additional funds will be allocated accordingly.
ATTACHMENTS:
1. Resolution
2. Original Purchase Order (January 2020)
3. Change Order (August 2024)
4. Change Order Routing (February 2025)
5. Carr, Riggs & Ingram- Fee Proposal for year ended December 31, 2024
6. Carr, Riggs & Ingram- Original Executed Contract
Prepared By: Jessica M. Lang
Title: Business Analyst
Reviewed By: Gizelle Johnson-Banks
Title: Chief Financial Officer
3/11/2025
Lona Edwards Hankins Date
Chief Executive Officer