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Change Order Request: Thomas Jefferson’s (TJ) Drydock and Maintenance Contract
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DESCRIPTION: Requesting Board Authorization to amend the contract awarded to Bollinger Quick Repair, LLC to include the scopes outlined in Change Orders 1 & 2. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☐ Approval ☐ Review Comment ☐ Information Only ☒ Other (Ratification) |
RECOMMENDATION:
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To ratify the Chief Executive Officer’s approval of a contract amendment with Bollinger Quick Repair, LLC’s for a not-to-exceed amount of $1,778,642.30 for additional unforeseen ferry maintenance work.
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ISSUE/BACKGROUND:
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In May of 2024 Bollinger Quick Repair, LLC was awarded a contract in the amount of $1,624,436.00. Following the original award of the dry dock maintenance contract to Bollinger Quick Repair, LLC, subsequent inspections revealed additional repair needs not initially included in the project scope. These additional requirements included the vessel's propulsion systems, hull integrity, and safety compliance. A notable update involves modifying the vessel's paint scheme to align with the agency's current branding.
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DISCUSSION:
The initial contract did not anticipate the extent of deterioration and required maintenance. The added tasks are crucial for ensuring the vessel's operational safety and compliance with current maritime regulations. These modifications enhance the vessel's functionality, support a higher volume of operations, and reduce future maintenance downtime, ultimately providing cost savings and improved service reliability.
A change in paint color was requested to meet specific aesthetic and branding requirements of RTA. This modification, although not part of the original scope, is critical to align with RTA's vision for the vessel's appearance and enhancing visual consistency across the fleet. This change not only reflects the agency's updated branding but also involves the use of more durable marine coatings that offer better resistance to the harsh marine environment, thus extending the maintenance intervals
FINANCIAL IMPACT:
The total additional cost required is $154,206.30, which will be funded through RTA’s budget account 01-6100-00-1501-000-00. This cost includes necessary adjustments based on current material and labor pricing.
NEXT STEPS:
Upon RTA Board ratification, the contract with Bollinger Quick Repair, LLC will be amended to incorporate the revised scope of work.
ATTACHMENTS:
1. Resolution
2. Resolution No 24-021
3. Bollinger Contract
4. Change Order Routing
5. Bid Contract Document
6. Procurement Summary
7. RTAP 00554
8. Change Order-TJ Change Order
9. 2126680-RTA-Thomas Jefferson-Final
10. Change order Routing 2
Prepared By: Anitra Honore
Title: Senior Administrative Analyst
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
11/20/2024
Lona Edwards Hankins Date
Chief Executive Officer