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FY 2024 Trapeze Support
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DESCRIPTION: Application renewal for Trapeze maintenance contract services. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to renew a support maintenance contract for Trapeze software. The renewal request is not to exceed the amount of $158,051.00.
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ISSUE/BACKGROUND:
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Trapeze software is used to develop and plan schedules, route vehicles, and schedule operator work time for fixed-route operations. For Paratransit operations, Trapeze tracks client information, schedules, and reservations, manages active trips, and develops vehicle manifests.
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DISCUSSION:
Originally contracted between Trapeze Software and Transit Management Authority of Southeast Louisiana (TMSEL), the RTA continues to utilize the software and maintenance support services available for the hardware and software installed in fixed-route and paratransit vehicles.
The most recent historic support activities are Board Approvals for Resolution #21-098 Trapeze Support Software Maintenance covering annual fees for 2021 and 2022 at a total cost of $310,000.00 and Resolution #23-023 Trapeze Maintenance Contract for 2023 annual fees for a total cost of $162,446.00.
The 2024 Quote is $4,401.00 less than the previous year due to scope change and co-terminus adjustment. A needs assessment of current use and practices revealed RTA did not use Trapeze software for Paratransit trip online booking, and the service is to being discontinued. To align software terminus dates, Trapeze Blockbuster 2024 prorated fees reflect the same fiscal year as this package. Fiscal year 2025 should reflect the full 12-month fee.
The software subscriptions coverage period extends the current maintenance fiscal year plan into 2024 scheduled from 4/4/2024 to 3/31/2025. Software paid annually with a 2024 projected cost of $158,051.00.
FINANCIAL IMPACT:
The subscriptions will be funded from the following sources:
Paratransit $79,546 - 01-2900-02-7140-021-05-00-00000-00000
Fixed Route $78,505 - 01-2900-02-7140-021-13-00-00000-00000
The total cost is not to exceed $158,051.00.
NEXT STEPS:
With Board approval, staff will assign a purchase order and complete the project.
ATTACHMENTS:
1. Resolution
2. Procurement summary / Routing sheet
3. NORTA - 2024 Quote
4. Trapeze Support Breakdown 2023-2024
Prepared By: Doris O’Sullivan
Title: Project Manager of Information Technology III
Reviewed By: Dwight Norton
Title: Chief Planning & Capital Projects Officer
Reviewed By: Gizelle Johnson-Banks
Title: Chief Financial Officer
3/25/2024
Lona Hankins Date
Chief Executive Officer