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RTA Clever Devices Maintenance Agreement
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DESCRIPTION: Hardware Warranty and a Software Maintenance Agreement for FY 2025 |
AGENDA NO: |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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To Authorize the Chief Executive Officer to award contract to Clever Devices Ltd. for the Hardware Warranty and a Software Maintenance Agreement for FY2025.
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ISSUE/BACKGROUND:
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The agency has undergone several maintenance contracts with Clever Devices and is in need of a contract renewal for FY2025 to ensure continued hardware warranty agreement and software maintenance in the amount of $285,525.83. Clever Devices is used as the vehicle computer-aided dispatch and automatic vehicle location systems (CAD/AVL) which was installed on RTA vehicles, buses and streetcars. In FY2024, Clever Systems were installed on agency ferries, as well.
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DISCUSSION:
The CAD/AVL system provides RTA with real-time vehicle data that allows the dispatcher to monitor drivers and passengers on all modes of transportation remotely. Clever Devices provides data related to the agency's on-time performance, as well as passenger counts.
The maintenance agreement will provide the agency with software updates, support for hardware, technical support, GTFS uploads for schedules. New this year to the maintenance agreement are the Ferry IVN hardware products and the Disruption Management software system. The contract will be managed by the Information Technology department.
FINANCIAL IMPACT:
The funding is currently available through a combination of local and capital funding for a total cost of $285,525.83. Capital Account 01-0000-00-1517-000-00-00000-00000 will fund the costs of the Ferry addition for a total not to exceed $3,032.00; and the remaining costs will be split equally between local fund accounts 01-2900-02-7610-101-13-00000-00000 and 01-2900-02-8580-101-13-00000-00000 coming to the total costs of $141,246.92 and to $141,246.91; and
NEXT STEPS:
Upon RTA Board approval, staff will assign a purchase order and complete the project.
ATTACHMENTS:
1. Resolution
2. Procurement summary/ Routing sheet
3. 240828.NORTA.Renewal.2024.2025
Prepared By: Doris O’Sullivan
Title: Project Manager of Information Technology III
Reviewed By: Sterlin Stevens
Title: Director of Information Technology
Reviewed By: Gizelle Johnson Banks
Title: Chief Financial Officer
10/31/2024
Lona Hankins Date
Chief Executive Officer