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Clever Devices Maintenance Agreement Renewal
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DESCRIPTION: Hardware Warranty and a Software Maintenance Agreement for FY 2024 |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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To authorize the Chief Executive Officer to execute a $311,046.56 one-year contract with Clever Devices for maintenance of the agency’s software and hardware systems.
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ISSUE/BACKGROUND:
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The agency has undergone several maintenance contracts with Clever Devices and needs a contract renewal for FY2024 to ensure continued hardware warranty agreement and software maintenance in the amount of $311,046.56. Clever Devices is used as the vehicle computer-aided dispatch and automatic vehicle location systems (CAD/AVL) which was installed on RTA vehicles, buses, and streetcars. In FY 2024, clever systems were installed on agency ferries, as well.
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DISCUSSION:
The CAD/AVL system provides RTA with real-time vehicle data that allows the dispatcher to monitor drivers and passengers on all modes of transportation remotely. Clever provides data related to the agency's on-time performance, as well as passenger counts.
The maintenance agreement will provide the agency with software updates, support for hardware, technical support, and GTFS uploads for schedules. The contract will be managed by the Information Technology department.
FINANCIAL IMPACT:
The funding will be split between two currently available account codes 01-2900-02-7610-101-13-00-00000-00000 and 01-2900-02-8580-101-13-00-00000-00000 for a total cost of $311,046.56.
01-2900-02-7610-101-13-00-00000-00000 $155,523.28
01-2900-02-8580-101-13-00-00000-00000 $155,523.28
Total Cost: $311,046.56
NEXT STEPS:
Upon RTA Board approval, staff will assign a purchase order and complete the project.
ATTACHMENTS:
1. Resolution
2. Procurement summary/ Routing sheet
3. Oracle Requisition
4. Sole Source Justification Form
Prepared By: Doris O’Sullivan
Title: Project Manager of Information Technology III
Reviewed By: Sterlin Stevens
Title: Director of Information Technology
Reviewed By: Gizelle Johnson Banks
Title: Chief Financial Officer
12/4/2023
Lona Hankins Date
Chief Executive Officer