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Purchase of Canal and Riverfront Streetcar Tires
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DESCRIPTION: This is a request to purchase steel tires for the streetcar lines |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to award a purchase order to Brookville Equipment Corporation for the purchasing of canal streetcar wheels with components in the amount not to exceed $723,212.00.
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ISSUE/BACKGROUND:
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The Canal Street cars and 400 series cars utilize steel “tires” that allow them to run on the streetcar rails. Our maintenance teams perform preventive maintenance to ensure these tires are true by shaving off small portions of metal to ensure they are round and reduce any over-flanging that may occur. Like automotive tires, these tires need to be replaced as they wear down.
Currently, the agency needs to replace these tires, as many of our streetcar tires are nearing the point of replacement, and our stock count has run low. The agency has worked to find funding for these tires, and now that it has been identified, we need to place an order. These items are typically made to order and are not readily available on shelves or in stock like automotive tires.
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DISCUSSION:
Tires for the Canal Street and 400 series streetcar wheel assemblies have been in use for over five years, and excessive wear has occurred. Wheel surfaces have been machined to the limits as per manufacturer specifications and are beyond any further tire truing, now requiring tire replacement.
In addition to the tires, resilient discs, associated bolts, locknuts, and washers are integral components of the entire 28” wheel assembly used on all the Canal Street and Riverfront streetcars. Each wheel assembly contains 1 tire, 16 resilient discs, 8 bolts, 8 locknuts, and 8 washers that are considered wear items and are required to be replaced when replacing steel tires.
Due to the wear condition on some of the existing Canal and Riverfront streetcars, maintenance will be replacing 44 tires with components. This is only a partial order for what we will end up needing over the next few years. Due to the high cost of these tires, the agency will only be able to do a partial order at this time and will work towards doing an order each year until the need is met. A total of 248 tires are ultimately needed for the fleet replacement.
FINANCIAL IMPACT:
Funding is available through local account 01-0000-00-1501-000-00-00-00000-00000, total estimated cost of this equipment is $723,212.00 which will be funded by the accounts mentioned above.
NEXT STEPS:
When approved to proceed, the team will issue purchase order and notify Brookville Equipment Corporation to proceed.
ATTACHMENTS:
1. Resolution
2. Routing Sheet
3. Procurement Summary
4. Brookville Bid
5. AAR Manual of Standards
6. Cost Estimate
Prepared By: Floyd Bailey JR
Title: Director of Rail Maintenance
Reviewed By: Ryan Moser
Title: Chief Asset Management Officer
Reviewed By: Ronald Baptist
Title: Director of Procurement & Grants
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
3/11/2025
Lona Edwards Hankins Date
Chief Executive Officer