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Oracle Cloud Solution Annual Subscription
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DESCRIPTION: Authorization to renew Oracle Cloud Solution annual subscription |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorizes the Chief Executive Officer to renew the annual subscription of Oracle Cloud Solution with Mythics LLC for an amount not to exceed $332,866.37.
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ISSUE/BACKGROUND:
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In May 2022, RTA signed the contract with Mythics LLC for the purchase of Oracle Software as a Service (SaaS) to migrate financial and human capital functions to Oracle. The software conversion project impacted the entire agency. Functionality in each area included user-customizable reporting, workflow for management review and approval. Specific advancements by area were:
Enterprise Resource Planning (ERP)
• Fusion Enterprise Resource Planning
• Fusion Procurement Cloud Service
• Fusion WebCenter Forms Recognition
Human Capital Management (HCM)
• Human Capital Management Base Cloud Service
• Recruiting
• Time and Labor
• Talent Management
• Fusion Learning
Additional SaaS Subscriptions
• Test Environment
• Digital Assistant Platform
During the implementation, the need for a service to communicate between software platforms in order to fully integrate data was identified. In May 2023, RTA signed an agreement with Mythics LLC for the additional use of Oracle Cloud Integration Service (OCI). OCI provides Platform-as-a-Service (PaaS) and Infrastrucutre-as-a-Service (IaaS) for Oracle. PaaS is a cloud computing model that provides a ready-to-use, web-based environment for developers to build, test, deploy, and manage applications without maintaining underlying infrastructure like servers or databases. It accelerates development by offering build-in tools, middleware, and operating systems. IaaS is a cloud model offering on-demand, virtualized computing resources such as services, storage and networking. Oracle OCI enables seamless communication across software platforms.
After going live with Oracle, the team identified the need to increase capacity to support RTA administrative staff. In April 2024, RTA added the Oracle University SaaS Cloud Learning Subscription to assist the IT Systems Analyst capacity development to support RTA staff.
After internal review, RTA seeks to bring the software services to be co-terminus under a single purchase agreement. RTA seeks 2026 annual Oracle Cloud Solution fees to enable continued Oracle access and services.
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DISCUSSION:
Contracts using State contract 4400022095, Oracle Products and Services, is in accordance with the OMNIA Partners, Public Sector Master Agreement Number 180233-002 by and between Maricopa County, AZ and Mythics LLC. The contract is available for use by all State agencies and local government entities, public institutions of higher education, school districts and other governmental entities which are authorized by the State of Louisiana to utilize State contracts.
In April 2023, the Oracle Project was removed from the scope Fusion Supply Chain Execution Cloud Service and Oracle EPM SaaS subscription. The removal from scope resulted in the following:
RTA elected to continue with Ron Turley as the main inventory and maintenance software and integrated purchasing with Oracle - and - RTA purchased OpenGov in April 2023 instead of Oracle’s version (EPM).
The SaaS annual costs were:
Year 1 (2022) (original scoped price) - $392,508.00
Year 2 (2023) (Adjusted scope price) - $341,622.00
Year 3 (2024) - $351,870.66
Year 4 (2025) - $369,464.19
OCI annual costs were:
Year 1 (2023) - $5,760.00
Year 2 (2024) - $5,760.00
Year 3 (2025) - $5,820.00
EDU Cloud costs were:
Year 1 (2024) - $4,595.00
Year 2 (2025) - $4,595.40
In preparation for the 2026 renewal, RTA sought quotes from Louisiana State contracted vendors which provide Oracle software services. A review of the availability of Oracle on State contracts in November 2025 found the services RTA uses is offered in the OMNIA Partners contract and the National Association of State Procurement Officials (NASPO) ValuePoint Cloud Solutions Agreements. The current provider of Oracle software solutions, Mythics LLC, uses OMNIA to provide Oracle to RTA. There are three (3) vendor contracts with Louisiana NASPO agreement 1494535216 Amendment 1 State contract LA4400010663. NASPO ValuePoint contracts provide public entities with competitively sourced cooperative contracts, leveraging the collective buying power of all 50 states to achieve better pricing and terms.
RTA reached out to the Insight, Carahsoft, Mythics, and Shi for renewal quotes. Two vendors were unable to or submitted a ‘no bid’. A cost analysis was conducted by the Director of IT, and found the lowest bidder, Mythics LLC, to be the best option for providing the renewal of Oracle cloud-based software services.
Year 5 SaaS (2026) - $321,659.73
EDU Cloud (2026) - $5,163.64
OCI (2026) - $6,043.00
Total 2026 - $332,866.37
RTA seeks to continue the Oracle Cloud Solution subscription for one year with the intent to reevaluate the agreement in the coming years based on use and practice requirements
FINANCIAL IMPACT:
The funding is currently available through 01-2900-02-7140-171-00-00-00000-00000 for a total cost of $332,866.37 for one year of services.
NEXT STEPS:
Upon RTA Board Approval, staff will assign purchase orders.
ATTACHMENTS:
1. RTA Resolution for Oracle Annual Subscription
2. NORTA-SaaS-PaaS_IaaS-033026 Customer Quote
3. Mythics APR Approval 4.10.2026
4. Oracle ERP Resolution Approved 2024
Prepared By: Doris O’Sullivan
Title: Senior Project Manager of Information Technology
Prepared By: Sterlin Stevens
Title: Director of Information Technology
Reviewed By: Dwight Norton
Title: Chief Planning & Capital Projects Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
5/12/2024
Lona Hankins Date
Chief Executive Officer