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Overhead Catenary System (OCS) Hardware Fabrication and Replacement Award Fabrication Contract
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DESCRIPTION: Requesting Board Authorization to Award Fabrication Contract |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to award a fabrication contract to the lowest responsive bidder to fabricate replacement OCS Hardware for the Rampart, Canal and Riverfront Streetcar lines. The estimate received from AECOM and RTA Staff is expected not to exceed $250,000.
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ISSUE/BACKGROUND:
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As a result of the Hard Rock Hotel collapse in the fall of 2019, several of OCS poles were damage or cut in order by the developer of the hotel to demolish the semi-collapsed hotel. In order to restore the Rampart Streetcar line these items need to be replaced.
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DISCUSSION:
The bid opening date is July 7, 2021, the day before the July committee meeting. To be efficient staff is proposing to request Board authorization to proceed with the contract fabricate hardware. The hardware is a long lead item, to minimize the length of the construction duration for the Rampart Streetcar Line Restoration project. Staff is requesting to procure and provide these components to the construction contractor once selected.
Additionally, to attract competitive pricing Staff is recommending the procurement spare OCS hardware that will be used on the Canal and Riverfront lines. These poles are often damaged due to vehicular accidents.
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Purchase and Paint Rampart Streetcar Line OCS Hardware |
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12" Futed Poles |
EA |
4 |
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Decorative base plate covers |
EA |
6 |
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Replica Light (Attachment and Luminaires) |
EA |
6 |
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Purchase and Paint Canal and Riverfront Streetcar Line OCS Hardware |
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10.75" Tubular Poles |
EA |
8 |
The estimate is expected not to exceed $250,000.
FINANCIAL IMPACT:
This project is funded by self-generated funds and a portion is expected to be recovered in the loss claims. The amount $250,000 will be funded by account 1.1123. All cost associated with this work will be tracked for financial recovery purposes.
NEXT STEPS:
Upon Board approval, staff will issue a contract to the lowest responsible and responsive bidder.
If the lowest bid is deemed responsive but exceeds the Engineer’s Estimated cost of $250,000, staff will request Board Authorization at the August Board Meeting to ratify award of the construction contract.
During the performance of this contract, staff will conduct ongoing dialogue to the Board during the project development.
ATTACHMENTS:
1. Board Resolution
2. Cost Estimate
Prepared By: Lona Edwards Hankins, lhankins@rtaforward.org
Title: Chief of Infrastructure & Planning
Reviewed By: Lona Edwards Hankins, lhankins@rtaforward.org
Title: Chief of Infrastructure & Planning
Reviewed By: Gizelle Johnson Banks
Title: chief Financial Officer
7/2/2021
Alex Wiggins Date
Chief Executive Officer