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NEOGOV Contract Renewal
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DESCRIPTION: NEOGOV contract renewal for Human Capital Applicant and Employee suite services. |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Interim Chief Executive Officer to approve a contract renewal for NEOGOV services through January 30, 2024.
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ISSUE/BACKGROUND:
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The initial contract supported 78 RTA employees without the benefits and learning management modules only insight (hiring module) was executed in February 2020 in the amount of $53,291 for two years. A change order for NEOGOV services was approved via Resolution 21-043 in June of 2021 for a total contract increase of $134,972.25 totaling $188,263.25. The initial contract sufficed for the agency size, approximately 78 employees, prior to the transition of 740 employees whereby the RTA became responsible for its own operations and maintenance with an initial workforce of 818 employees. Additionally, removing payroll time and attendance which is contracted with another vendor for the RTA, and adding to NEOGOV the training learns management module and employee self-service benefits module.
The current approval to renew the NEOGOV annual contract through January 30, 2024, is a total of $199,528.36, which is an $11,265.11 increase that includes the current modules and adding the Eforms Policy.
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DISCUSSION:
The NEOGOV Human Capital suite is comprised of several modules that assist staff in managing, recruiting, and developing employees and applicants. RTA staff have been engaged heavily in implementation with NEOGOV project managers. All modules are live with the exception of Eforms Policy. The Eforms Policy launched this month, December 2022, with a targeted rollout to staff Q2 2023.
MANAGE
HRIS - Provides a centralized hub and self-service portal that integrates with the entire NEOGOV product suite, eliminating double entry and maximizing security.
Benefits - Manage benefits provided to employees, such as 401(k)/457b retirement plans, and health insurance.
RECRUIT
Onboard - Ensures day-one readiness for new employees, expedites productivity, and helps keep hires longer. Allow new hires to complete paperwork prior to their first day, share organizational values and mission, reinforce job duties, assign mentors, and schedule check-ins, all within one system.
Insight - Applicant tracking software automating the hiring process and meets compliance requirements, reducing time to hire. With easy-to-use job application templates and an applicant self-service portal, Insight makes it easier to find and hire more qualified candidates.
DEVELOP
Learn - Promotes employee training with an easy-to-use system for HR, department managers, and employees. Learn eliminates the administrative burden of managing multiple employee training programs by providing a centralized online HR LMS platform designed for the specific needs of the public sector.
Perform - Automates annual and probationary employee evaluations, allowing HR team and department heads to identify skills gaps and areas of improvement in employees.
EForms - Stores and centralizes personnel files, creates electronic forms, and converts existing ones, and builds routing and approval workflows in a secure repository.
Policy - Best way to manage, share, and track crucial policy and procedure documents. Draft, revise, disseminate, and report on policies from our intuitive web-based platform. Compliance hinges on effective policy management. Automated alerts notify employees when a policy has changed or requires their signature. Powerful tracking tools reduce liability by letting you prove who has read and signed each policy.
FINANCIAL IMPACT:
The $199,528.36 annual contract, which is a $11,265.11 increase, is budgeted for 2023
NEXT STEPS:
Move to the implementation phase and bill annually
ATTACHMENTS:
1. Resolution
2. NEOGOV Invoice
Prepared By: Darwyn Anderson
Title: Chief Human Resources Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
1/10/2023
Lona Hankins Date
Interim Chief Executive Officer