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Space and Rooftop Lease at Place St. Charles (201 Place St. Charles, LLC)
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DESCRIPTION: Fifth Amendment for Space and Rooftop Lease at 201 Place St. Charles |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Interim Chief Executive Officer to enter into a renewal of the current lease with 201 Place St. Charles, LLC to house and operate RTA radio antenna(s) and associated communication equipment.
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ISSUE/BACKGROUND:
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RTA radio antenna(s) and related equipment operate from the rooftop of Place St. Charles. The “Fourth Amendment to Space and Rooftop Lease” with Place St. Charles, LLC expires on March 31, 2023, and RTA needs to enter into a “Fifth Amendment to Space and Rooftop Lease” at this time, extending the current lease through March 31, 2026.
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DISCUSSION:
Given both location and equipment issues, it is recommended that RTA proceed with a sole source award herein. The sole source justification is as follows:
The RTA radio antenna(s) and associated communication equipment have been installed in a dedicated and enclosed space on the rooftop of Place St. Charles since 2003. The antenna(s) and equipment are permanently installed. Removal and relocation would be difficult and expensive, at a cost estimated to exceed $100,000.00. The indoor space (“Radio Room”) is air-conditioned and ventilated to protect the equipment, with the A/C system replaced in October 2019 to ensure optimal functionality. Significantly, the Place St. Charles space/rooftop provides RTA with the most comprehensive radio coverage in the metropolitan New Orleans area. For these reasons, it is essential that RTA continue to operate from this location without incurring excessive costs or interruption of service. Note that the annual cost of the lease is competitively priced for like or similar space and determined by staff to be fair and reasonable.
FINANCIAL IMPACT:
A total amount of $368,009.88 for the three-year lease term. Funding is available through the RTA Operating Account # 1420099.9751.012.
NEXT STEPS:
Proceed with lease renewal as indicated above.
ATTACHMENTS:
• Resolution - Authorization to Renew the Lease
• Sole Source Justification
• Fifth Amendment to Space and Rooftop Lease
Prepared By: Marc Popkin
Title: Risk Analyst Administration and Finance
Reviewed By: Mark A. Major
Title: Deputy CEO Administration and Finance
Reviewed By: Gizelle Johnson-Banks
Title: Chief Financial Officer
2/2/2023
Lona Edwards Hankins Date
Interim Chief Executive Officer