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RTA NeoGov Contract Renewal
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DESCRIPTION: NeoGov contract renewal for Human Capital Applicant and employee suite services for FY 2024 |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to approve a contract renewal for NeoGov services through January 30, 2025, for a total cost of $139,277.31.
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ISSUE/BACKGROUND:
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RTA Human Capital Department uses NeoGov for onboarding, learning and talent management, and Eforms Policy. RTA seeks to continue NeoGov Software as a Service through 2024.
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DISCUSSION:
The NeoGov initial contract supported 78 employees in the hiring and time and payroll was executed in February 2020 in the amount of $53,291 for two years. Resolution 21-043 in June 2021 initiated a change order to increase employees to a total workforce of 818 employees (at that time). Additionally, payroll time and attendance were removed, and learn management and benefits modules were added. The 2023 renewal saw the addition of an Eforms Policy Manager.
With the implementation of Core HR in Oracle in 2023, HRIS and Benefits were removed from the scope of NeoGov thereby reducing the total costs for modules to the current 2024 subscription of $139,277.31. RTA wishes to continue with NeoGov as a software service at this time.
FINANCIAL IMPACT:
The funding is currently available through 01.2900.01.7140.167.00.00.00000.00000 for a total cost of $139,277.31.
NEXT STEPS:
Upon RTA Board approval, staff will assign a purchase order and complete the project.
ATTACHMENTS:
1. Resolution
2. Procurement summary/ Routing sheet
3. Sole Source Justification Form
4. Invoice
Prepared By: Doris O’Sullivan
Title: Project Manager of Information Technology III
Reviewed By: Sterlin Stevens
Title: Director of Information Technology
Reviewed By: Gizelle Johnson Banks
Title: Chief Financial Officer
1/4/2024
Lona Hankins Date
Chief Executive Officer