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Change Order for Facility Maintenance & Construction Support Services with BRC Construction Group, LLC
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DESCRIPTION: Extend BRC Construction Group, LLC Facility & Construction Support Services Contract |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to execute a second change order with the BRC Construction Group, LLC to provide on-call facility and construction corrective/emergency support services in the amount not to exceed $550,000.00.
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ISSUE/BACKGROUND:
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BRC Construction Group, LLC was publicly procured by a panel through RFP 2021-025 to provide all services, materials, supplies, supervision, labor, and equipment for facility maintenance and construction support services as the On-Call General Contractor at all RTA Properties providing facility/construction support in accordance with A/E specifications, plans, terms, and conditions. The BRC contract began on February 22, 2022, and was amended on July 26, 2022, as part of the New Links Implementation.
RTA staff developed a support services solicitation for a Task Order System describing what each task will accomplish through specific requirements and work the vendor/contractor must perform using performance-based language, identifying the outcome, not how-to but breaking each discrete task separately
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DISCUSSION:
This BRC (Vendor No. 9254605) provided both corrective & emergency services through task orders for Facilities, Transit Stop, Marina, Safety, and Security. BRC operational requirements were outlined through periodic reports and task deliverables that shall be inspected, tested (where applicable), reviewed, and accepted by the RTA. Staff is proposing a two-step solution to hiring a Facility and Construction corrective/emergency support services contractor/vendor.
Step 1
Extending BRC’s contract for Facility and Construction corrective/emergency support services. The Facility and Construction corrective/emergency support services extension is needed to complete the services rendered. The procurement cycle from Bid Solicitation to Notice to Proceed typically takes 120 days.
Step 2
Publicly procuring a vendor through Solicitation/Submission/Selection/Contract-Formation/Project Delivery for three years with two (2) one (1) year options. The timeline of procurement from advertising to board approval typically takes four months Invitation for Bid.
FINANCIAL IMPACT:
Original Award Value: $250,000.00
Previous Executed Change Order Value: $467,506.86
Adjusted Contract Value: $717,506.86
Current Change Order Value: $550,000
New Contract Value: $1,267,596.86
The previously executed change order was in support of the new links implementation infrastructure support project (HUBZone center and shelters) resolution no. 22-056.
The cost of this contract will not exceed $1,267,596.00 for the amended services and will be charged to the accounts established for Facility and Construction corrective/emergency support services for all the RTA properties. Facility and Construction corrective/emergency support services are part of the approved 2023 budget and the account code is as follows, 1284399.7570.125.
NEXT STEPS:
Upon RTA Board approval, staff will work with the CEO to execute a change order to BRC.
ATTACHMENTS:
1. Board Resolution
2. Change Order Routing Sheet
3. Adopted Resolution 22-013
4. Adopted Resolution 22-056
Prepared By: Ryan Moser
Title: Interim Chief Asset Management Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
8/4/2023
Lona Edwards Hankins Date
Chief Executive Officer