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Non-proprietary Bus Parts
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DESCRIPTION: Non-proprietary bus parts |
AGENDA NO: Click or tap here to enter text. |
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ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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To authorize the Chief Executive Officer to award contracts to Kenworth of Southeast Louisiana, Creative Bus Sales, and the Aftermarket Parts Company in the amount of $3,000,000.
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ISSUE/BACKGROUND:
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The RTA has released a solicitation under IFB 2023-019, seeking non-proprietary bus components. These components encompass various parts vital for our bus systems, including engines, transmissions, air systems, brakes, and wipers, among others. The agency's fleet consists of buses that have surpassed their useful lifespan, as well as newer buses, all of which necessitate parts for both repairs and preventative maintenance.
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DISCUSSION:
The agency has issued a solicitation for a substantial quantity of commonly used bus parts that have been in widespread use for the past few years. This comprehensive list of parts has been made available for bidding through an Invitation for Bid (IFB) process. The agency intends to establish contracts with three different vendors, facilitating a streamlined procurement process for parts and ensuring competitive pricing. While not every vendor provided pricing for all items, the collaboration of these three companies will enable the Agency to acquire the necessary parts efficiently.
FINANCIAL IMPACT:
The agency expects to spend $3,000,000 over the next two years on bus parts, the cost is estimated at $1,500,000 per year.
NEXT STEPS:
Upon RTA board approval staff will finalize the contracts and purchase parts as needed.
ATTACHMENTS:
1. Resolution
2. Administrative review
3. Procurement Summary
Prepared By: Ryan Moser
Title: Chief of Asset Management
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
11/3/2023
Lona Edwards Hankins Date
Chief Executive Officer