title
CleverVision Replacement Pilot
end
|
DESCRIPTION: ClearVision Replacement Project |
AGENDA NO: Click or tap here to enter text. |
|
ACTION REQUEST: ☒ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
recommendation
Authorize the Chief Executive Officer to award a purchase order to Clever Devices in the amount of $138,469 for a total of 10 Clever Vision monitors for streetcars, including engineering and installation costs.
end
ISSUE/BACKGROUND:
body
In 2017, Clever Devices became the selected vendor for the RTA’s ITS (Intelligent Transit Systems). These components include our CAD/AVL (computer-assisted dispatch/automated vehicle location) software, the IVN hardware, APC (Automatic People Counter), GPS Location, and CleverVision Monitor. The CleverVision Monitor is used to display real-time information about our buses, as well as public messaging and service announcements.
Over the years, some of these components have reached a life cycle age where manufacturers either quit producing the product or quit supporting it. With our bus fleets, we have been able to replace many of these components as we retire and replace our vehicles. On our street cars, we keep them much longer, and in the case of the historical Perley-Thomas cars, we will work to keep them in service for many years to come.
end
DISCUSSION:
Some products, such as the CleverVision Monitor, have reached the end of their manufacturer life cycle and necessitate replacement. This project aims to initiate the replacement of CleverVision Monitors by facilitating engineering and design for our streetcars, ensuring that the same footprint is maintained for our historical cars. These systems must also be compatible with our existing Clever Devices hardware utilized across our various fleet modes.
The new upgraded generation monitor will debut on our new buses that are anticipated to be delivered in September (included with the bus purchase price), and these monitors will be compatible with our new IVN 5 Clever Control Computer. Buses equipped with old, end-of-life monitors will undergo a seamless transition to the new generation monitors. However, our streetcars still operate on the original version of the IVN (IVN-R), which has not yet reached end-of-life status and is not currently upgradeable, some compatibility engineering will be necessary with the new version of the monitors.
This sole-source arrangement with Clever Devices will initiate the pilot program for our streetcars. It will cover the procurement of a total of 10 monitors for use on 5 streetcars (2 per car). This procurement will encompass initial engineering and compatibility assessments. If the pilot program is successful, the agency will work to roll out an initiative for all the streetcars. The anticipated useful life for these new units is 7 years with a manufacture warranty of one year.
FINANCIAL IMPACT:
Funding is made available through local capital funds account 2024-FL-02 local fund, in the amount of $138,469.
NEXT STEPS:
Once approved staff will issue a purchase order and begin the pilot initiative.
ATTACHMENTS:
1. Resolution
2. Sole Source Justification routing
3. Vendor Quote and terms
Prepared By: Elliott Amsbaugh
Title: Fleet Technology Manager
Reviewed By: Ryan Moser
Title: Chief Asset Management Officer
Reviewed By: Gizelle Banks
Title: Chief Financial Officer
6/5/2024
Lona Edwards Hankins Date
Chief Executive Officer