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Authorization to Extend Transit Security Month-to-Month Services with Security Experts and Leaders (SEAL)
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DESCRIPTION: Security Experts and Leaders (SEAL) will continue to provide transit security services on a month-to-month basis to RTA until RTA secures either a new contract or a formal agreement for similar services. This extension will continue through May 31, 2025. |
AGENDA NO: N/A FILE ID: 24-033 |
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ACTION REQUEST: ☐ Approval ☐ Review Comment ☐ Information Only ☐ Other |
RECOMMENDATION:
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Authorize the Chief Executive Officer to extend month-to-month services, and add additional funds, provided by Security Experts and Leaders (SEAL), awarded for Transit Security Services in the amount of $1,520,033.
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ISSUE/BACKGROUND:
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The initial solicitation awarded by the Board was subsequently protested. As a result, RTA Procurement and the Department of Physical Security opened the solicitation for Security Service Vendors to submit proposals based on the provided "Scope of Work". A committee was selected, all proposals were reviewed and scored, and a Security Services Vendor was selected, however, RFP #2023-111 was again protested, and we are still currently on a month-to-month basis with SEAL. In consultation with the Procurement Department, the Chief Safety, Security, and Emergency Management Officer determined that one (1) calendar year is sufficient to allow for a thorough review and implementation of the means of coverage that is best suited for RTA’s needs.
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DISCUSSION:
Maintaining a secure transit environment is one of RTA's top priorities. RTA chose SEAL Security to provide armed, uniformed security personnel to aid in securing all property owned, leased, operated, and/or maintained by RTA (i.e., facilities, and vehicles). SEAL is expected to assist employees, contractors, patrons, and the citizens of New Orleans and surrounding parishes by maintaining order, providing excellent customer service, and rendering assistance as needed. SEAL works closely with local, state, and federal emergency response agencies, always rendering aid as needed. Security Experts and Leaders (SEAL) will continue to provide transit security services on a month-to-month basis to RTA until RTA secures either a new contract or a formal agreement for similar services. This extension will continue through May 31, 2025
The security services under this contract will include security coverage for transit facilities, assets, and areas designated for Transit Operations. SEAL will be responsible for providing highly qualified, professional, alert, diverse, and proactive security personnel with an emphasis on customer service and ambassadorship. All personnel assigned to the RTA Contract will be dedicated to the account and shall not work on other accounts as part of their normal duty day. This service will be non-stop, despite the weather, disasters, or susceptible or actual organized labor action, Service will be required 24 hours a day, 365 days a year unless otherwise communicated by RTA's Project Manager.
FINANCIAL IMPACT:
Funds for this contract are available from the RTA Operational Budget. Operating Account Number: 1330099.7650.161. SEAL will invoice us $1,520,033 (estimated funds needed for services through 54 weeks). The total projected cost is $1,520,033.
NEXT STEPS:
Upon RTA Board approval, staff will submit and process a change order modification to the purchase order.
ATTACHMENTS:
1. Independent Cost Estimate Summary Form (ICE)
2. Change Order Routing Sheet
3. Change Order Justification
4. Original SEAL Purchase Order: 2021
5. Resolution
6. Previous SEAL PO: August 2023
7. Recent SEAL PO: March 2024
Prepared By: Ivana C. Butler
Title: Administrative Analyst Safety, Security, & Emergency Management
Reviewed By: Michael J. Smith
Title: Chief Safety, Security, and Emergency Management Officer
Reviewed By: Gizelle Johnson Banks
Title: Chief Financial Officer
5/2/2024
Lona Edwards Hankins Date
Chief Executive Officer